2009

Ninth Annual Gibsons Fall Fair

Quality Farm & Garden Greenhouse

325 Pratt Road, Gibsons

pumpkins, scarecrows, fun! craft fair

Thanksgiving Weekend

Saturday October 10th, 2009, 10:00am – 5:00pm
Sunday October 11th, 2009, 10:00am – 4:00pm

Come on down and check it out for yourself! Bring the kids, bring the company... start your Christmas shopping early! For more information please contact Jill-Marie at 604-886-3445 or Jacky at 604-886-3963.

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smiling faces

Volunteers

Want to Volunteer? We always need help!! Come join us for a weekend of fun... Please call Jill-Marie at 604-886-3445 or Jacky at 604-886-3963.

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Contest Information

scarecrows

Contest entry form coming soon

Entries should have information form attached somewhere secure to your entry. On the bottom or back if possible so as not to influence judging! Fees can be paid when setting up entry. Entries to be accepted from Friday 1:00–6:00pm and Saturday 10:00am–5:00pm. Entries will be judged Saturday evening, with ribbons to be handed out in all categories on Sunday. Please pick up entries by 4pm Sunday.

All proceeds from entry goes entirely, 100% to local charities. This is a totally non-profit venture!!

Contest Categories & Entry Fees

Biggest Pumpkin
Open to kids ages 0-16. Get your entire class, or group such as Scouts, Cadets, etc. involved with one entry! Talk to your teacher or leader! $1.00
equestrian club
Biggest Pumpkin
Open to kids and grandparents $1.00
Baking contest
Open to all ages. Remember that the theme is apples, so your entry must have apples in some form! $1.00
Biggest Sunflower
Open to kids age 0-16 $1.00
Weirdest Vegetable
Open to kids age 0-16 $1.00
flowers
Vegetable Person
Open to kids ages 0-8 – get creative and add funny things around the house or yard to make your person extra special!
Biggest Dahlia
Open to all ages $1.00
Quilting Block Contest
Fall theme $1.00
Scarecrow Contest
5 categories: Kids 0-13; group (family or business or youth/adult group ie: Scouts); Kids 13-16; Adults; School entries. Be creative! $1.00 per entry

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Crafters & Artisans

pottery display

Click here to download a Craft Fair application (PDF).

Booths must be set up on Friday, Oct. 9th, between 12:00 and 6:00pm unless previous arrangements have been made. Table fees of $50.00 must be paid in advance. Please phone Jacky Scott: 604-886-3963 or Jill-Marie: 604-886-3445 and we will send you a letter with further information. Reserve your space early as we already have sign ups!

Letter to Crafters:

We would like to thank you for your interest in our 9th annual Fall Fair.

woodwork display

We look forward to a gorgeous weekend, beautiful crafts and great company. I think it is important for you all to know that this is a non-profit venture, with all monies being donated to various local charities. If you would like a breakdown of these donations, feel free to leave your name & contact information with Jill-Marie after the fair and I will be happy to send you this information after the monies have been dispersed.

Fees are as follows:

$50.00 cheques payable to Jacky Scott or cash to either Jill-Marie or Jacky. Payment must be received by September 15th to guarantee a spot.

Hospital Auxilliary

Mail cheques to:

Jacky Scott
88 Clark Rd.
Gibsons, BC  V0N 1V3

Raffle Donations

We will be asking each crafter to donate an item at their discretion, for a gift basket that will be used as a door prize. Money raised from this will be donated to St. Mary's Auxillary. Please bring your item to Jill-Marie's station at the main entrance, or have one ready when the collection basket comes around.

The Gilded Goddess Award:

This coveted beauty will be awarded on Saturday morning. She will adorn the table that is deemed 'Most Creative Display', and you will get to show her off for the entire weekend, to the envy of all others!

Photography

Quilters Guild

Please be advised that there will be photographs being taken throughout the fair weekend. If you do not want photos taken of you or your display, please advise Jill-Marie or Jacky by Friday afternoon, as some photos will be taken Friday evening for The Coast Reporter and The Local papers.

Hours:

Other Stuff including 'The Fine Print':

  1. Crafters should be here at least 15 minutes prior to opening. All tables should be ready to do business at 10am sharp each day.
  2. Each crafter is responsible for his/her own set-up and cash.
  3. There is no seating behind the tables; please take the time to go down to Quality Farms if you can and get a good idea of the set up and what you will require for your display. Bring your own chair if you need one.
  4. Request for space numbers will be accepted, but not guaranteed. They will be assigned on a first come first serve basis once payment has been received.
  5. Each crafter takes full responsibility for items left on site. It is understood that goods are left at your own risk.
  6. Once vehicles have been unloaded, please park your car in the designated parking area behind Quality Farms and walk through the path back to the greenhouse, or at least 2 blocks down Pratt Road. There was a huge parking problem with vendors using the majority of the street and shoppers having to park up to 6 blocks away in past years. This arrangement will allow shoppers to utilize the parking lot and the street.
  7. If you are handicapped or for some reason cannot walk through the path, please see Jill-Marie or Jackie, and we will arrange to have you picked up from your parking spot. We want to make this venue as shopper friendly as possible!
  8. A concession stand by the Lions Club will be available for food and drink. This is not provided free of charge with the exception of a coffee ticket provided on Saturday morning. You can pick this up at the front counter Saturday morning, not at the concession trailer.
  9. Please remember that we are growing each year and will be open to suggestions/criticism, with the understanding that these will only be read after the fair is completed. Suggestion/comment sheets will be provided at your table. Please fill them out and return them to Jill-Marie at the entrance station. There is a box provided so that your privacy is preserved.
  10. Guilds, groups, clubs & general exhibitors:
    Your set up and break down will be the same as for the crafters (please see above times) and please make sure that someone is manning your display at all times, as we cannot be held responsible for untended displays. Please also remember not to set up sales positions, such as cookie sales, at the main entrance, as this becomes intimidating to potential shoppers.
  11. Crafters and exhibitors are invited and encouraged to participate in any of the contests being held! Please feel free to ask Jill-Marie or Jacky for more information on these! Deadline for entries is noon on Saturday. It would be a hoot to see the scarecrows some of you creative people could come up with!
  12. Please remember that this is a greenhouse with a gravel floor. I cannot be responsible for or regulate the dew factor or the amount of dust that might come up from many people shopping your wares! I can open the vents as the sun comes up to let any condensation out and to keep the air fresh and the venue well ventilated. If you have sensitive wares, such as cards, you will need to cover them up at night and be aware of this.
  13. There will be a charity can up at the entrance at Jill-Marie's station for each crafter to submit the name of their favourite charity. This year's donations will be picked from these entries. Please, only one submission per person.
Jacky and Jill-Marie

Contact Info:

Help promote the fair

Click here to download a poster for advertising. Please put this up at your favourite shop, bulletin board, etc. The more advertising the better for all! Thank you so much for your participation and we look forward to another fun and successful year!

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